Questions and Answers Regarding SafeSport and Membership Initiatives for 2014
USA Archery CEO Denise Parker recently issued a blog post regarding changes to membership and sanctioning requirements to be implemented in 2014. Since then, USA Archery has received questions from the membership. In an effort to address many of the same questions being received we have summarized some of them below and have added updates with recent activity.
Please note that these changes to do not go into affect until January of 2014 and all new membership applications and online processes for new membership categories and Range Pass registration will go live on December 9, 2013.
We’d like to acknowledge that while change can be challenging, these initiatives focus on key issues of athlete safety and liability – some of which are being mandated by the USOC and some of which are USA Archery’s own initiatives to ensure the safety of our clubs and participants. Thank you for your patience and willingness to work with us as we implement these new initiatives.
Frequently Asked Questions - Membership
How long will a USA Archery Recreational Membership be good for, and can it be renewed? Recreational memberships will be good for one year and can be renewed.
Can Recreational Memberships be upgraded to Youth or Adult? Yes, upgrading a Recreational Membership to a Youth or Adult membership will be an option.
How long will a USA Archery Temporary Membership be good for, and how can it be purchased? A temporary membership will be good for a specific event. Individuals will be able to purchase these memberships for any USA Archery club or state sanctioned event through a USA Archery online process. Individuals will be able to print off verification and take to the event for proof of membership. Event organizers can also take membership on-site and forward to USA Archery if they choose to offer that option to attendees. Individuals can purchase as many temporary memberships as they want in a given year.
What type of membership is required to participate in the JOAD or Adult Archery Achievement Award program? Youth, Adult or a Family membership will be required for participation in the JOAD or Adult Archery Achievement Award program. For a summary of what benefits are associated with each membership level, please see the membership chart.
Can a National Field Archery Association (NFAA) member participate in the USA Archery Achievement Award program? No, NFAA membership is currently not recognized for participation in the JOAD or Adult Achievement Award program, HOWEVER, we are still in discussion with NFAA on some possibilities that could be rolled out as early as January 1st.
In 2014 USA Archery will require Recreational Memberships for all participants in club activities. Can you please define “club activity” for JOAD and Adult Archery Achievement Clubs? Club activities can be defined as any activity that is organized and led by a USA Archery member club for its club members. These activities include, but are not limited to: organized practices, fun shoots, instructional classes, camps and achievement shoots or inner-club competition.
New participants will only be required to obtain a USA Archery membership after they attend a maximum of three USA Archery club activities OR when a participant becomes an official member of that club. However, during this time, the club needs to obtain a release of liability form from these individuals. These can be stored with the club and accessed by USA Archery as needed or requested.
Why are recreational memberships important for clubs? A club insurance policy provides liability protection for your member club’s sponsored and supervised activities. Liability protection extends to the premises or facilities only while club members are participating in sponsored functions. In addition to liability insurance, USA Archery individual members have accident and injury insurance, which protects your club and USA Archery for any personal injuries that might be sustained during the activity. In order for the club activities to be fully insured (both liability and accident insurance) under USA Archery’s insurance policy, the participants need to be USA Archery members. Additionally, from a SafeSport perspective, it is important that all club participants agree to the terms of membership and accept the Code of Conduct.
If instructors from our club operate a "try archery" booth, 4-H or similar camp experience would this be considered a club activity and would Recreational membership be required? If the club sponsors the event, and expects that this event be covered under USA Archery’s insurance, then yes, the club would need to require all participants to join USA Archery as a recreational membership in addition to any club-specific fees for participation.
If a USA Archery member level 2 and above certified instructor (NFAA member certified instructors need to check with NFAA on their specific insurance coverage) is putting on the event, they have liability insurance that protects them during the event through their USA Archery coach insurance policy.
A point to note is that USA Archery realizes that there is a need for insurance for clubs sponsoring a “fun or free” event where the club does not want to require membership. USA Archery is working with our insurance agency to provide a “special event insurance coverage” that would provide insurance for these specific events.
Can individuals purchase Recreational or Temporary memberships online? Yes, in 2014 individuals will be able to purchase both Recreational and Temporary memberships online at www.usarchery.org. Each member will receive a membership card they can print to verify their membership.
How will clubs be able to verify membership for participants? All members can currently print out a membership card via their online account. If members choose their affiliated club during the registration process, the club administrator will be able to view this online.
Do Recreational Members have to purchase a temporary membership to participate in local and state events? Yes. Recreational members would either have to upgrade their membership to a Youth, Adult or Family membership or buy a temporary membership to participate in a club or state sanctioned event.
Instructor Certification and Background Screens Q&A
Does USAA have a reciprocity agreement with NFAA for instructor certification? Yes, USAA or NFAA membership is recognized for Level 2 through Level 5 instructor and coach certification requirements. However, please note that insurance coverage is tied to the individual’s member organization. In order to find the specifics of what insurance coverage is offered, please check with your specific member organization. For membership and Safe Sport requirements per certification level, please see the certification chart.
In 2014, will every JOAD or Adult club be required to have at least one Level 2 Instructor? Yes, beginning in 2014 every USA Archery Club must have at least one level 2 Instructor.
Level 1 Instructors and/or volunteers assist my club and are teaching archers. Are they required to become Level 2 instructors? No. A Range Pass will be required for any Level 1 Instructor or volunteer who will have routine access to minors to be compliant with our Safe Sport Code of Conduct Policy. In addition, due to the added risk, USA Archery is also requiring that this individual become a USA Archery member in order to be covered under USA Archery’s insurance policy. Any USA Archery membership, other than a temporary membership, will suffice in order to meet this requirement. There is no fee for the Range Pass, but there will be the fee related to the background screen and membership requirement. This Range Pass designation will show up on the member’s membership card and can be printed off and presented to the club administrator as verification of requirements.
Event Sanctions Q&A
What types of events have to be sanctioned? A sanction from USA Archery is required for any archery competition that is held outside of general club activities. It is important to note that this is also not a new policy, but simply the enforcement of an existing policy. “Outside of general club activities” is defined as a club or organization holding competitions within the United States with open registration, where individuals are allowed to participate who are not current members of the member club. Included with the sanctioning of the event is insurance coverage through USA Archery’s insurance program and posting to the USA Archery calendar of events.
What are the benefits of sanctioning an event? Included with the sanctioning of the event is insurance coverage through USA Archery’s insurance program and posting to the USA Archery calendar of events. In order for a national record to be recognized at your event, it must be sanctioned. In addition, if you want scores from your event to be recognized as World Records, you must also sanction that event as a Star FITA through USA Archery.
How do I sanction an event? Update: event sanctioning may now be done online, and is a simple process to complete. For more information, visit http://www.teamusa.org/USA-Archery/Resources/Event-Organization/USAA-Sanctioned-Tournaments. A calendar of all sanctioned events is now also available online at http://www.teamusa.org/USA-Archery/Events.
How do I verify membership for those registered to attend my event? USAA members can show proof of membership via a membership card, which can be printed from their online account access or they can request a copy be sent to them from the office. As is common practice with many events, please be sure to ask members to bring proof of membership on your event registration form. However, we are working with our membership system provider to see what other ways we make this process smoother for our member clubs.
Can an NFAA member shoot in a USA Archery sanctioned tournament? We are happy to provide and update, that YES NFAA membership WILL BE recognized for participation purposes only at all USA Archery sanctioned competitions (with the exception of selection to international teams, and any tournament which requires JOAD club membership, i.e. JOAD National Indoor Championships and Easton JOAD Nationals), so long as the individual has obtained a temporary membership for that event. Upon verification of active NFAA membership, the $15 temporary membership fee is waived. This can be done online through USA Archery’s membership management system. Individuals can print out this temporary membership card for the specific event and present it to the organizers for verification.
How much does it cost to take the SafeSport training and where do I go to register? SafeSport training is free for clubs, coaches, parents and athletes. To take the course: please visit www.safesport.org and click on the appropriate training to begin.
How long is the SafeSport Training? SafeSport training takes 90 minute to complete.
Who is required to take the SafeSport Training? SafeSport training will be required for Level 2 through Level 5 instructors and coaches and those Level 1 Instructors or volunteers who will have routine access to minors. A Range Pass can be acquired from USA Archery to show proof of meeting the necessary requirements.
How will USAA record my completion of the SafeSport course? When you register for the SafeSport course you are asked to indicate which sport you are taking the course for. USAA has access to SafeSport records by sport category and can verify your training. Also, at end of your SafeSport training each participant will receive a certificate of completion. Please print this certificate and keep it in your records.
Will USA Archery be enacting a "no touch" policy? USA Archery has a specific Safe Sport Code of Conduct Policy that it has passed.
The USOC SafeSport program provides a sample physical contact with athlete policy, which is located under Resources in the SafeSport Handbook and we suggest all clubs reference this handbook for creating their own club policies.
How will claims of abuse or misconduct be processed by USAA and what does that mean for the coach? Any USA Archery member can submit a complaint, under oath, regarding a violation of the Code of Conduct per USA Archery’s bylaws. The complaint is then forwarded to USA Archery’s Board of Justice for review. This panel will review the evidence in the case and has the ability to have a hearing panel hear and review the case.
If they believe that a violation of the Code of Conduct has occurred they will have the ability to deny membership and/or certification and program access to that individual. Under USOC requirements, coaches then will be able to appeal the decision within the AAA arbitration system if desired. All civil matters will be passed on as appropriate to local authorities or will be handled in civil court. USA Archery will only hear matters as it relates to clubs or individuals ability to be a part of and participate in USA Archery programs and events.