At your first organizational meeting, a steering committee should be established. The steering committee is a temporary group that will be responsible for the initial development of the club with regard to:
- Finding a place to play
- Finding equipment (i.e., tables and nets)
- Establishing meeting dates and times
- Trying to find a sponsor
When the steering committee has accomplished its tasks, a meeting should be announced to those who have shown an interest and to the general public. At this meeting, a club name should be decided on (usually reflecting the locality or sponsorship) and officers elected.
The club will need a president, vice president, and secretary/treasurer. Each officer has a defined role in the club.
President
- Presides at all meetings of the membership or officers
- Appoints or determines all committees and chairmen
- Aids in conducting correspondence
- Makes periodic reports to the membership
Vice President
- With the approval of the majority of officers, prescribes disciplinary action
- Acts as president in the absence of the president or at the president's direction
Secretary/Treasurer
- Records minutes of meeting
- Prepares and distributes correspondence, notices, agendas, tournament reports, etc., that are not specifically assigned to others
- Responsible for the safe-keeping of club funds
- Keeps an accounting of the club